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Choosing the Best Software for Home Inventory Tracking: What You Need to Know

Home inventory software is essential for managing assets in manufactured housing communities. It helps track, document, and manage homes from arrival to sale, rental, or demolition, ensuring optimal asset utilization and streamlined operations. 


This article aims to help manufactured housing community managers, regional managers, and owner/operators find the best software solution to manage their inventory effectively, ensure data security, and maintain detailed records for insurance claims and other organizational tasks.  



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Understanding Home Inventory Software in Manufactured Housing 


Home inventory software provides a comprehensive platform for property managers, owners, and regional managers to oversee their housing assets. By integrating detailed tracking and documentation capabilities, it simplifies the lifecycle management of each home, enhancing operational efficiency and supporting informed decision-making. 


Property management software tailored to the mobile home park and manufactured housing industry offers several key benefits including proper and thorough home inventory tracking. Here are some of the most common features:  

 

Features:


  • Home Inventory Tracking: Detailed records of all homes, including status, location, and condition 

  • Maintenance Management: Schedules and tracks maintenance to ensure homes remain in excellent condition, reducing downtime and costly repairs 

  • Reporting: Comprehensive reports on occupancy rates, maintenance costs, and home sales, providing valuable insights for decision-making 


Benefits:


  • Improved Efficiency and Asset Management: Automates manual tasks, freeing up time for strategic activities and providing a clear overview of all assets to support informed decisions on repairs, sales, or purchases 

  • Enhanced Resident Satisfaction: Ensures homes are well-maintained and issues are addressed promptly, leading to higher satisfaction and retention rates 

 

By leveraging an MH-specific home inventory tracking module within a high-end property management software, manufactured housing communities can streamline their operations, improve asset management, and enhance overall resident satisfaction. 


 

4 Key Features to Look for in Home Inventory Tracking Software 


When choosing the best software for your business, it’s important to consider which features are most important to you. Here are four key features to consider when evaluating home inventory management software: 


  1. User-Friendly Interface: Essential for property managers with varying tech skills, ensuring the software is intuitive and easy to navigate without extensive training. 

  2. Cloud Syncing and Backup: Ensures data security and accessibility across properties with real-time updates, allowing seamless operation and management of inventory. 

  3. Comprehensive Reporting and Analytics: Offers customizable reports to track occupancy, maintenance costs, and home sales. Advanced analytics help forecast trends and optimize inventory management for better decision-making. 

  4. Automated Updates to Key Websites: Keeps listings current on sites like MH Village, Zillow, Trulia, and Rent.com, and the community's website via API, maximizing exposure and generating more leads effortlessly. 


ManageAmerica excels with its user-friendly interface tailored for manufactured housing, robust cloud capabilities ensuring secure data storage, and comprehensive reporting and analytics for informed decision-making. ManageAmerica’s Home Inventory Tracking also pushes up-to-date home information to marketing websites to maximize your vacant homes’ visibility and lead generation. 



How to Choose the Best Home Inventory Software for Your Needs

 

When selecting home inventory management software specific to your needs, it's important to consider these factors: 


  • Insurance Documentation: Supports detailed records for insurance claims, simplifying the claims process 

  • Life Cycle Tracking: Manages homes from arrival to sale, rental, or demolition, providing complete asset visibility 

  • Organizational Tasks: Streamlines maintenance scheduling, resident management, and work orders - saving time and reducing inefficiencies 


Tips for evaluating software: 


  • Scalability: Ensure the software can grow with your community and company 

  • Customer Support: Look for reliable support tailored to the manufactured housing industry 

  • Integration Capabilities: Choose software that integrates seamlessly with other property management tools 


By considering these factors and following these tips, you can select the best home inventory software to meet the unique needs of your manufactured housing community. ManageAmerica’s property management solution embodies all these features making it a standout choice for the manufactured housing industry’s unique management needs.  


ManageAmerica has specific functionalities designed for manufactured housing, such as detailed inventory tracking, maintenance management, and comprehensive reporting. The support team understands the unique needs of manufactured housing communities, providing prompt and effective assistance when needed. Additionally, it integrates well with other property management tools, creating a unified and efficient management system. These strengths make ManageAmerica a top choice for managing home inventory. 


In the next section, we'll explore how ManageAmerica’s specific solutions enhance strategic home inventory management. 

 


How ManageAmerica's Software Enhances Home Inventory Management 


Manufactured housing management can be challenging in this unique industry, so investing in high-end property management software to track and manage inventory is not just a “nice to have”—it’s essential. ManageAmerica’s software solutions, particularly its Home Inventory Tracking System (HITS) and the Work Order, Inspection and Notice System (WINS), is designed to revolutionize the way property managers oversee their inventory and maintenance workflows. 


ManageAmerica’s Home Inventory Tracking System (HITS) 


ManageAmerica’s inventory tracking solution easily tracks both inventory and non-inventory homes, rehabilitation expenses, sales information, and resident re-sales. It’s designed to streamline the management of manufactured housing inventory from acquisition to sale. 


Key Features: 


  • Snapshot Views and Detailed Tracking: Provides a snapshot view of all tracked homes, allowing for quick assessments and updates. It tracks all essential details from purchase through sale, including any associated expenses. 

  • Advanced Search and Reporting: Equipped with powerful search and filter options to analyze important metrics. It offers comprehensive, real-time web reports that can be drilled into or exported directly to Excel for further analysis. 

  • Media Uploads and Internet Listings: Seamlessly upload photos and videos, with easy toggles to list properties on third-party websites, enhancing marketing efforts and visibility. 

  • Customization and Security: Features customizable fields, lists, and security settings to fit specific business needs and workflows. This allows for precise control over who can view or edit certain data, ensuring data integrity and security. 

 

ManageAmerica’s Work Order, Inspection and Notice System (WINS) 


The Work Order, Inspection and Notice System (WINS) module is developed to enhance the efficiency of inspections, work orders, and notices. It provides a flexible and comprehensive tool for managing community assets and home maintenance.  


Key Features: 


  • Customizable Inspection Templates: Allows for the creation of customized inspection templates to suit specific business needs. These templates can be used for home sites, common areas, and community assets, ensuring thorough evaluations. 

  • Dynamic Interaction and Mobile Integration: Data within WINS interacts flawlessly with other modules, enhancing the flow of information across platforms. The MA Mobile app empowers field staff to conduct inspections, add detailed notes and photos, and review work orders directly from the field. 

  • Real-Time Data Collection and Reporting: Supports the collection of detailed, real-time data during inspections, streamlining the maintenance process and reducing response times. 

  • Island Mode Functionality: Ensures that field inspections can be completed even in areas with limited internet connectivity, with all data syncing once connectivity is restored. 


Strategic Benefits:


By leveraging ManageAmerica’s HITS and WINS, property managers can: 


  • Maintain more accurate and up-to-date records of their housing inventory 

  • Enhance the efficiency of their maintenance and inspection processes 

  • Make informed decisions based on detailed, real-time data and analytics 

  • Improve overall operational efficiency, leading to increased resident satisfaction and property value 


These strategic benefits demonstrate how ManageAmerica’s tailored solutions can transform your home inventory management. 



Benefits of Using Home Inventory Software for Property Managers 


Investing in home inventory software significantly enhances asset management and operational efficiency by providing detailed, up-to-date records of all homes within a community. This visibility allows property managers to monitor the status, condition, and location of each asset, while automating routine tasks such as maintenance scheduling, work orders, and inventory tracking. This automation reduces manual errors and frees up time for property managers to focus on more strategic activities. 


How ManageAmerica Transforms Property Management 


ManageAmerica’s home inventory software addresses these needs by offering comprehensive solutions tailored to the needs of manufactured housing communities. With features like detailed inventory tracking, automated maintenance management, and robust reporting capabilities, ManageAmerica ensures property managers have all the tools they need to manage their assets efficiently. Our software integrates seamlessly with other property management tools, further enhancing operational efficiency. With 25 years of experience ManageAmerica’s knowledgeable support team provides prompt assistance, ensuring users can maximize the software's capabilities. 


If you’re ready to transform your property management practices, schedule a demo with our experts today to discover how ManageAmerica’s home inventory software can revolutionize your operations. 

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