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Property/Site Management & Maintenance

Home Inventory Tracking System (HITS)

Description

A tracking and reporting system for inventory and non-inventory homes, rehabilitation expenses, sales information, and resident re-sales

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Key Features 

  • Offers a quick view “snapshot” that displays all tracked inventory and non-inventory homes 

  • Analyze important metrics with search and filter options 

  • Seamlessly upload photos and videos, with "List on Internet" toggles, to third-party sales-related websites

  • Tracks all essential details from the initial purchase through the sale, including any associated expenses

  • Features integrated Form 500 Purchase Agreement 

  • Keeps track of valuable assets with the ability to add, manage, and move sheds and appliances 

 

Administration 

  • Control the look and function of HITS with customizable dropdown lists, tabs, sections, fields, and home list columns to support unique client workflow and business terminology 

  • Reorder fields and dropdown lists with simple drag and drop functionality 

  • Create dynamic fields as business needs change (customizable text boxes, number fields, email addresses, dropdown lists, checkboxes, and date fields) 

  • Supports client-specific tailoring of sales tax calculations for new and used homes with the ability to add, edit, and assign formulas by state 

 

Built-In Security 

  • Grant or deny different users access to fields, buttons, and tabs to best fit corporate, regional and property-level team responsibilities 

  • Fully customize roles through the creating, editing, and management of user access 

  • Easily view and print existing security settings 

 

Detailed Reporting 

  • Provides comprehensive, real-time, ready-to-print web reports (both stock and custom) with drillable detail — which can be converted to, and opened directly in, Excel

  • Report on all HITS data points, including dynamically created fields 

  • Create and control access to reports through ManageAmerica’s Custom Report Writer 

Property/Site Management & Maintenance

Work Order, Inspection, and Notice System (WINS)

Description

Developed to streamline the flow of information throughout the inspection, work order and notice process, the WINS (Work Order, Inspection and Notice System) module allows clients to create customized inspection templates to best suit business needs and company practices. WINS can increase productivity and the accuracy, depth, and detail of data collected—allowing you to manage and support your communities more efficiently. WINS allows for dynamically generated, template driven Inspections that automatically sync with the Work Order and Document Creation Center modules. The MA Mobile application enables you to perform a variety of sophisticated functions. 

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Key Features 

  • Data in WINS interacts seamlessly with both our desktop browser and MA Mobile application.

  • The WINS module allows your internal WINS Administrator to dynamically create and update WINS Templates for company’s use on MA Mobile.

  • Create and customize WINS templates specific to your company needs for inspections and evaluation of shared community assets and occupied homes

  • Create WINS Inspections for:

    • Home sites​

    • Common areas

    • Community assets

    • Occupied inventory and make ready for vacant inventory homes

  • Complete inspections with the power to upload digital pictures and add notes instantaneously while conducting an inspection

  • WINS Inspections can track community and site information and be set to automatically initiate the generation of work orders and documents, simplifying workflows for users in the field.

  • Process work orders for:

    • Residents​

    • Common areas

    • Inventory homes

  • Create a single, on-the-spot inspection or create inspections for all sites

  • Clean MA Mobile interface is easy to navigate for new and seasoned mobile users.

  • ​Clear icons, designed with the needs of the field in mind, allow users of all levels to quickly navigate the work at hand

  • Initiate inspections from your desk for team members to perform in the field or allow maintenance team members to respond to observed issues while out in the community

  • Inspections are completed in Island Mode while out in the field

  • With set metrics and required photo options, collect the information you require to accurately and professional track the real-time needs of your investments

  • Ensures that evaluations are being performed and the work to be done is being properly documented

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ManageAmerica Mobile App is available in Google Play and iOS app stores.

Description

Track renewal dates for business and operating licenses and/or permits. Store copies of license and renewal documentation. Avoid missing renewal deadlines or paying penalties for late renewals.

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Key Features 

  • Track renewal dates for:

    • Business licenses

    • Operating permits

    • Dealership licenses

    • Sales agent licenses

  • Store copies of each license or permit, along with renewal notices and any other applicable documentation for future reference

  • Designate users to receive reminders for upcoming or overdue renewals​

  • ​Easily run customized reports, viewable as a Web Report or export to Excel:

    • ​Search Criteria fields, such as:

      • Property Name​

      • License Type

      • Issuing Entity State

    • Date Range options, including:

      • Month Received​

      • Expiration Date
      • Renewal Date
      • Date Received ​
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